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Sept 2023 Meeting Notes

Updated: Jan 26, 2024

9/2/2023 Meeting Notes

Beauticians Lodge


Board Members present:

  • Rose Hammer, DSA President

  • Amber Garlatz, DSCA President

  • Dawn Morton, DSCA Vice President

  • Keith Textor, DSCA Treasurer


Membership Quorum achieved. Twenty-three (23) members of one hundred and ten (110) dues paying members present at the lodge or on Facebook Live. Roll call here.


I Member sign in and registration


II Introductions

  • Rose introduced the meeting, welcomed the attendees (present and on Facebook Live) and kicked off a 5 min exercise for those present to mingle and meet someone new.

  • Folders with key documents such as bylaws, Robert's rules of Order, prior meeting minutes, financial statements, etc were passed out in a packet to all present.


III. READING AND APPROVAL OF MINUTES

  • Prior meeting minutes handed out to all members present 

  • Minutes accepted by Keith Textor and Dawn Morton


IV. REPORTS OF OFFICERS

  • The DSA merge into DSCA was reviewed by Rose Hammer

  • Discussed the resolution of ownership of the common areas

  • Dixie Shores Realty never transferred ownership to Dixie Shores Association (DSA)

  • Old meeting minutes from the DSA appears to acknowledge the DSA was a management association but not an owners association

  • Steve Vining, attorney, assisted in getting the courts and State of NC to recognize DSA as owners of the common areas.

  • The merge was needed to remove confusion and clearly recognize Dixie Shores Community Association (DSCA) as the owner of the common areas moving forward.

  • DSCA Bylaws

  • Rose announced that the new DSCA Bylaws were completed, approved and are included in the packet handed out to all members present.

  • Robert's Rules of Order

  • Rose Hammer covered the meeting rules of engagement with the audience

  • Rose announced the official Board of Directors change over

  •  DSA members stepping down

  • DSCA members taking over

  • The meeting was passed over to Amber Garlatz, DSCA President


  • Amber announced the existence of a new mailing address for DSCA and the location of the mailbox at 264 N Shoreline Drive which is also the address of the Dixie Shores Pier


  • Amber reviewed the current Membership situation

  • Talked about our current membership

  • We have ~280 property owners of ~530 lots

  • Today we have ~110 paying members

  • Financials

  • Rose reviewed the balance sheet included in the packet 

  • At this point, we are short of required expenses to operate the neighborhood by ~$2,000.

  • We have an annual budget on the order of $6,400 

  • We need at least 55-60 more to meet our current operational expenses

  • Rose noted that if we get all ~280 property owners to contribute $40/year we will have about a $5,000/year surplus.


V. REPORTS OF COMMITTEES

  • Dock Fund Committee

  • Dock Committee Presentation by Jonathan Leonard 

  • Jonathan presented the dock repair project and the committee.

  • The Dock Committee:

  • Jonathan Leonard - Chairman

  • Jim Andrews

  • Jay Pridgen

  • Jackie Blackmon

  • Presented the 16’ x 16’ donated aluminum floating dock and gangway

  • We were able to sell the  gangway and 6/8 floaters for $2,000

  • Shared the creation and approval of engineering drawings

  • We have permit from both Cube and Montgomery County

  • We have six months timeline to first inspection from permit approval

  • In order to replace the entire 6’ x 48’ pier decking, the construction of a third 8’ x 16’ aluminum section and purchase of necessary aluminum planks was required.

  • Financials

  • At this point the Dock Fund is in the hole ~$224 for committed materials and labor..

  • To finish the project we need another ~$7,635.


VI. UNFINISHED BUSINESS (IF ANY)

  • None discussed



VII. NEW BUSINESS

  • We need Volunteers to continue to drive change

  • DSCA Board Secretary - Amber solicited candidates for becoming the DSCA Secretary

  • Susan Blackmon volunteered and was accepted by those present.

  • Road Fund Committee Chair - Amber solicited candidates for leading the road assessment and fund.

  • DSCA Website Admin - DixieShores.org 

  • Need to be both a landowner and have paid your annual dues to gain access to the site and get access to all the documentation.

  • Divide and Conquer - Talked about the divide and conquer idea. Identify 10–15 people to swarm their nearby neighbors to make them aware of the work we are doing and to convince them to participate.


  • Dock Access Discussion

  • Vehicle/Trailer Identification

  • Amber discussed getting two (2) stickers per car.

  • Amber noted that ALL property owners can use the pier regardless of a paid membership to the DSCA.

  • Amber discussed the idea of Dock Cops to monitor vehicles and boats at the dock

  • Reasonable level of interest from the audience present to restrict non-property owners from accessing our Dock

  • Enforcement options

  • 911 – Trespassing We can call the Montgomery County Sheriff now that we own the property

  • Verbal warnings or affixing flyers to automobiles as a warning

  • Towing - Tow companies will not tow due to distance and trailers

  • Boots - requires a owner to boot, collect fees and remove the boot

  • Barnacle - Device that affixes to the automobile window and allows the collection of the fine, and removal of the device remotely.

  • Nearby neighbors

  • Introduced the ideas of allowing nearby neighbors (e.g. Charlotte Dr) to pay a fee to leverage our Dock.

  • There are two memberships available in the bylaws.

  • Voting members - must be a Dixie Shores property owner and pay your annual dues

  • Non-voting members - can join to use the Dock but have no voting rights.

  • AirB&B and VRBO homes in the neighborhood

  • Do we charge extra to these rental units?

  • Are these people truly guests?

  • Parking - need to consider how to better manage and control parking at the Dock


  • Montgomery County Ordinance enforcement - Rose discussed how to send hazards and concerns to the county via Michael Burroughs. Rose included a form in the packet.

  • New Ideas:

  • Place a sign stating that “NEW DOCK COMING!”

  • Close the dock to drive people to take action.

  • How to create an electronic means to send DSCA funds (Zelle, QBs, Venmo).

  • Create a Dock access control committee.

  • Day pass for the dock (Y/N)?

  • Electronic gate in front of the Dock?


VIII. ANNOUNCEMENTS - None


IX. ADJOURNMENT


Unplanned votes:

  • Did not vote on non-member access to the Dock

  • Joyia Clayton motioned not to vote on non-member access (AirB&B, VRBO) today. Let a committee study and make recommendations at future meetings.

  • Ed Clayton second the motion

  • Close DOCK to reduce risk and accelerate repairs.

  • Joyia Clayton motioned to close the dock on November 1st, 2023

  • Ed Clayton 2nd the motion

  • Antonio made a 3rd motion 

  • All present said aye





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